Step Away From Your Desk To Be More Productive

Step away.

Here’s a notion that I shouldn’t have to sell very hard: taking breaks will actually improve your focus, enhancing your productivity and fueling creativity (via).

We now understand the importance of “output mode”, a state of productivity in which we ignore inputs and focus only on creation. What this research suggests is that we must regularly step away and recharge our mental batteries in order to make the most of our time spent in “output mode”. As the article points out: “the work [output mode] should really break up the break [input mode]”.

How does your daily routine go? Are you even taking the breaks (like lunch) that you’re officially allotted?

Just before you feel your focus start to lapse, step away from your desk.

Take a walk.

Sit in a different room and read a book.

Whatever you do, get away from your workspace. When you return your brain will be back in gear and the results will follow.

Enter ‘Output Mode’ To Realize Your Vision

Rupert is inputting seed and outputting popcorn.

It can sometimes be difficult to know if you’re making progress on your larger goals. Without checkpoints along the way it’s easy to feel as though your effort isn’t yielding results. This is especially true within creative projects. A painter may scrap a dozen attempts at a piece before finally seeing one through to completion, but that doesn’t mean that his work on the dozen scraps was wasted. Perhaps he would have never completed one without all those failed attempts. Maybe it was seeing what didn’t work that steered him toward what finally did. But when in the middle of generating scrap, how can you be sure you’re actually making progress toward the ultimate goal rather than just wasting time in search of inspiration?

By measuring your efforts in terms of input versus output.

Infinite Inputs

We live in a hyper-connected world in which we receive input – willingly or unwillingly – all of the time. How many sources of input do you subject yourself to?

  • News
  • Blogs
  • Books
  • Television
  • Films
  • Music
  • Education
  • Workplace Training

You’ve almost certainly experienced some of each over the course of your life and you may – here and there – gather input from all of these sources in a single day. It’s easy to see how we come to experience information overload and that’s without considering the infinite cues we receive from our environment almost constantly that effect our behavior on a subconscious level.

Consider the painter again. He may draw inspiration from any or all of these sources (whether or not he intends to). Exposing himself to these inputs, then, is vital to his ability to generate an output. The question becomes: how much exposure is enough? That is, when does he have enough input to start generating output?

Levels of Output

Economists like to measure the productivity of an individual, company or nation by examining the value of output the entity is able to generate from one unit of input. Such analysis is pretty straightforward at this level: if one employee generates $100 worth of output from the use of ten widgets while another employee only generates $80 worth of output from the same number of widgets, the first employee would be considered to be more productive. Couldn’t be simpler.

However, when it comes to the measurement of progress toward creative goals (or personal development) things get a little trickier. How can a painter identify the inputs that led him to create any given piece? He could surely point to a few, but there would be a great many over time that contribute in subtle, imperceptible ways.

Go back to the question I led with: amid his constant scrapping of drafts and thoughts, how does the painter know he’s getting anywhere, let alone closer to his vision?

It’s important for you (and the painter) to consider that output can be more than just finished projects – there are different levels of output along the way to la fin. Consider the process:

  • Painter exposes himself to inputs (seeking inspiration)
  • Painter has a vision for a piece
  • Painter begins sketching, zeroing in on his vision
  • Painter begins drafts, abandoning a dozen
  • Painter completes final piece

Anything past “painter has a vision” could be considered output. Rough ideas, sketches, drafts. All of this is output, even if it’s not product. Input may even enter throughout this output process, changing the vision and leading to further drafts. Even old output (abandoned sketches and drafts) may eventually become input in future efforts. Considering that this loop could be endless, how are you meant to keep moving forward and finish anything?

Balancing Input and Output

Clearly a balance between input and output must be struck – but how are you meant to measure this? It’s not as though you can output (write) a novel for every novel you input (read). There’s no formula for creative productivity and thus it can be easy to justify exposing yourself to even more input as being “work” toward your vision – but this isn’t really the work, is it?

You can overcome this input trap by blocking your time into “input mode” and “output mode”.

When in “input mode” you’re allowed to not worry about output (although you should always make notes of any ideas that occur to you, or switch to output mode if inspiration strikes). In this magical state you can read novels, watch films, read the news, cruise your RSS feeds or just sit on the veranda with a cup of coffee and enjoy the view.

When in “output mode”, though, the rules are stricter. There are no hard and fast expectations for what must be accomplished in terms of finished product at the end of your “output mode” block of time, but you do have to stay focused on output only. For the painter, this is where he locks himself in his studio and considers nothing but the task at hand. To be a painter, after all, we must paint. Maybe he makes three drafts and nothing final, but he’s three drafts closer at the end and that’s nothing to sneeze at.

Looking at your time in this way will allow you to avoid falling into the input trap and over time you’ll begin to figure out what progress looks like. Eventually you’ll need fewer and fewer drafts or you’ll start to recognize that you’re getting off track earlier in the process. Such insight and skill comes from experience and experience comes from knuckling down and actually doing what it is you want to do.

Saying to yourself only that you want to accomplish a goal allows you to keep that goal in the magical future where one day inspiration will strike and you’ll pump out the novel you’ve been thinking about for years. Instead, say to yourself that starting now you will set yourself to “output mode” for one hour a day. Over time you will be draft after draft closer and that novel will eventually go from dream to finished product. Wouldn’t that be worth an hour a day?

So now that you’ve input this blog post, what will you go work toward in “output mode”?

ToVa Weekend: Single-Tasking, Grad School, Anxiety

Rupert is reading The Signal Caller

This weekend: ditch multitasking in favor of single-tasking and you might just live longer, a few things to ponder before going to graduate school and tricks to help handle anxiety.

Why Single-Tasking Makes You Smarter (via)

There has long been an emphasis on being an effective multitasker – go have a look at help wanted ads and you’re bound to see it listed as a desired quality in applicants. However, research reveals that multitasking is not only impossible (your brain can only focus on one thing at time) but that your attempts to pull it off might actually be bad for your health. Taking a step back by giving your brain periodic breaks, focusing on the task at hand and prioritising your to do list will make you more productive in the present and help you maintain a sharp mind into older age.

Seven Things I Wish I Knew Before Going to Graduate School

Seeing as I just finished my MBA, this was pretty relevant to my interests. My own experience in Australia was a bit different to what could be expected in the USA but some of the advice on offer here about how to get the most out of your time in grad school is universal. Simply put: you’re not just there to attend lectures and pass exams.

3 Ways to Deal with In-the-Moment Anxiety (via)

There is no “off” switch for anxiety but there are ways to be more aware of how your anxiety level is working you over at any given moment. Such awareness is one way to keep anxiety in check, as are tricks to keep you grounded in the present and the knowledge that others are fighting the same battles as you.

ToVa Rewind:

A Mountaineer At 30
How I Spent My 30th…
Which Shoe Will You Put On First?

Rupert and I are reading: @TheSignalCaller’s 2014 West Virginia University Football Preview

Have a great weekend!

Which Shoe Will You Put On First?

Which shoe will you put on first?

You don’t ask a fussy toddler whether she wants to put her shoes on: you ask which shoe she wants to put on first.

This quote was cited by Christina Xu as being the best advice she ever received and it’s easy to see why.

Are we all not the fussy toddler from time to time?

In life we will frequently encounter things that we just plain don’t feel like doing. Taxes. License renewals. Bill payments. They distract us from the things we’d rather be doing, namely: anything else.

But these things must be done so really we should stop fussing and ask ourselves:

Where do we want to start?