Self-Awareness, Being Provocative, Shaking Up The NFL

Rupert is reading 'No Country For Old Men'.

An unintentional theme developed as I compiled the links for this weekend: moving confidently forward and shaking things up. The first link shows us how to establish a foundation for development before the second challenges us to not just question the status quo but to take action toward changing it. A piece on Chip Kelly, coach of the Philadelphia Eagles, rounds out the links with a practical example of these ideas in action and the results that have been achieved.

Why Self-Awareness Is the Secret Weapon for Habit Change

The dedication required to change our mind and behavior is the fight of our lives.

This fantastic piece by Paul Jun about self-awareness underscores the importance of understanding yourself and then using that understanding to further your development. He begins by challenging us to stop fooling ourselves with excuses before encouraging reflection on our mistakes (and successes) that should eliminate the need for those excuses. He also prescribes a “philosophical foundation” for your actions that will help keep you centered and focused.

Unlock Your Creative Genius: 4 Steps To Being Provocative With A Purpose (via)

Following from the first article about knowing ourselves and moving confidently forward, here are a few thoughts on being disruptive in a productive (and creative) way. The premise is familiar – the 9 to 5 doesn’t inspire us, children are more imaginative than adults, etc. – but the recipe for innovation on offer here is a practical one that you can put into practice immediately (and without quitting your day job). Resting on your laurels certainly isn’t moving you forward, so click through for a few easy tips on how to stave off stagnation.

The Influencer

Rounding out a week of innovation is an interesting examination of the ways in which Chip Kelly, coach of the Philadelphia Eagles, has tackled (pun shamelessly intended) the status quo in the NFL. His innovations extend beyond playcalls (there is some football nerdery in the middle of the piece but handy GIFs illustrate the plays being described) and into the way the organization is structured and operates in regard to practices and meetings. His implementation of sport science advances (such as monitors that track player health vitals) resulted in the Eagles having the second-fewest injuries among NFL teams last season. For (even casual) sports fans and productivity nerds, it doesn’t get much cooler than this.

ToVa Rewind:

Build A Custom ‘Inflow’ To Stay On Top Of Things
‘Create’ Free Time By Being Early

Rupert is reading: No Country For Old Men by Cormac McCarthy

Have a great weekend!

‘Create’ Free Time By Being Early

Rupert is waiting.

Here’s a great way to develop a positive trait and steal back some precious free moments all in one move: get comfortable with waiting.

Punctuality is never looked upon poorly, no matter what your fashionably late friends may try to tell you. However, being early can leave you in the awkward position of having nothing to do while you wait.

Be a bit more intentional than that – look at this downtime as free time that you created and use it productively. Plan to be early and utilize your inflow. Catch up on reading, check your feeds, or listen to a podcast. You’ll find yourself getting more done while also developing a positive reputation for being punctual.

Accomplishing two great things in a row? That’s called a winning streak.

Build A Custom ‘Inflow’ To Stay On Top Of Things

Rupert has a lot to process.

The internet is full of interesting things (including this blog!). So many interesting things, in fact, that the line between staying informed and falling into a bottomless pit of distraction is sometimes difficult to distinguish. How can you stay on top of the things that matter most to you and avoid the distraction trap? By establishing your own custom ‘inflow’ of content that presents content only from trusted sources.

The methods that I’m presenting today are my own so my usual disclaimer applies: this is what works for me – your mileage may vary. That said, my aim is to highlight the logic of the very practical nuts and bolts of my own system so that you can design a system that suits your own needs.

Read on! Unless you want to save this article to Pocket and read it later, that is.

Setting Up Your Source(s)

As I mentioned last week, a productivity system is only as effective as its inbox. After all, if items are not being input into the system, where are they going? The ‘inflow’ is the step before the inbox – it is the fishing net with which you catch items that you might want in your inbox and also the sifter with which you uncover the nuggets that will enter your system.

In the same way that you’ll want to minimize your inboxes, I would recommend also that you minimize the sources from which you catch content. I have three main sources that I monitor regularly:

It is incredibly rare that I would discover content outside of these three sources and usually doing so is a happy accident (for example: an interesting article shared by a friend on Facebook who doesn’t usually share such things). In a constantly buzzing world, how can this be? How am I not missing something?

The key to my system is intentional design. There are no redundancies (so I’m not following a site on Twitter and also subscribing to their RSS feed, except as noted below) and all of my bases are covered. Speaking generally, the way that I allocate sources to either Feedly or Twitter breaks down like this:

  • Sites on my RSS reader (Feedly) are sites that post valuable enough content that I don’t want to miss anything. Feedly shows me everything that’s new since I last checked, so missing things doesn’t happen unless I intentionally skip ahead.
  • Twitter is where I go for breaking news. Here I follow newspapers and specific organizations (such as my favorite sports teams). I’m not on Twitter often enough to read everything, so I would miss things if it were my only source of content. I don’t tend to miss the big picture in terms of current events, as the bigger stories continue to appear often enough that I’ll eventually see them.
  • The only time I would follow a source on both Twitter and Feedly would be where the site adds value on Twitter (usually through curated links and retweets) but I don’t want to miss any of their regular content. Ghostbusters taught us that crossing the streams is bad (except when it’s good) and that advice holds true here.

Downcast, meanwhile, updates my podcasts and downloads episodes automatically. It’s low maintenance in that way – even syncing across your devices – and you’ll always have the latest episodes ready to go.

This intentional design allows me to trust my system and thus I minimize my fear of missing out (FOMO – a concept I’ll be exploring in greater detail in an upcoming post). I’m not seeing anything I don’t want to see and I’m not missing anything I’m not willing to miss.

Consuming Your Content

Once you’ve cast your net, it’s time to mine out the nuggets: those bits of content that you actually want to consume.

If I only check Feedly once a day I usually find anywhere between 150 to 200 articles to browse. Of these I will actually want to read roughly one from five, so that would be 30 to 40 on any given day. Depending on my schedule and the length of those articles, it’s not reasonable that I’ll read everything at that moment. I may never get around to reading some of them. The GTD two-minute rule comes in handy in these situations: short articles that can be read in a few minutes or less are usually read right away as is anything ‘breaking’ that would lose relevance over time. Everything else gets saved to my read-it-later app, Pocket.

Pocket saves my content to a master reading list (in the order in which I save them) so that I can read them at a time of my choosing. Pocket offers a few advanced features:

  • A night mode theme with serif text that makes reading on a tablet (which is my standard device for consuming text content) a lot easier on my eyes.
  • Heaps of sharing functionality – including all major social media platforms and email.
  • Cloud storage, so my list of articles can be pulled up on any of my devices or with any web browser.

Feedly also carries these functions on board but everything comes together a little better in Pocket. Additionally, Pocket plays nicely with Twitter. I can save links within tweets straight to Pocket and when I read the link later, the original tweet is displayed at the top, making retweeting or favoriting a breeze if I end up finding the content valuable and/or worth sharing.

Pocket, then, operates as a landing place for both Feedly and Twitter – almost qualifying as an inbox in my system. However, only the best content makes it to the real inbox: Evernote.

Only The Best Survive

Once I’ve read an article, one of two things will happen to it:

  • I will tick it as ‘read’ in Pocket and it will disappear to the archive.
  • I will find it valuable enough to archive for potential reference in the future and it will be saved to Evernote.

Evernote is my big fat online filing cabinet that (yes, I’m about to tease again) I will explore in greater detail in an upcoming post. Once I’ve sent an article to Evernote, it lands in one of my system’s true inboxes and from here it will be actioned. Most of the time it simply gets filed away so I know I have a copy of it somewhere. Yes, Pocket also archives my articles but Pocket archives a link that may eventually die while Evernote archives the actual text. In this way the content can never be lost, even if the site where it was featured eventually dies or the link changes.

Occasionally an article will contain an ‘action’, like a piece of software I might want to check out or a recipe I might want to (*cough* have my fiancée *cough*) whip up. In these instances, it actually gets added to my to-do list and categorized appropriately. If content is too good to file away and forget in the short-term, I take notes in the moment and link the notes to the article within Evernote. In a way Evernote acts like my own personal internet (and has accordingly fewer trolls).

Whatever You Do, Be Intentional

Again, you don’t have to incorporate my system exactly as I have described it. My hope is that you’ll be able to read between the lines and build your own system around an intentional plan that will eliminate FOMO and reduce the time you would normally spend aimlessly wandering the internet in search of content. There are other apps that perform similar functions as the ones I use, but I know what works for me and that’s what I’ve shared.

When you’ve built up your RSS and/or social feeds to the point that you get all of the content you want without visiting any other site, you’ll know you’ve built a durable inflow that will keep you informed on the things that matter most to you. If anxiety lingers, look for the cracks (or redundancies) in your system that make you feel as though you’re missing out. Your inflow may need this occasional massaging but a few minutes organizing things every few weeks is far preferable to countless wasted minutes spent wandering the wasteland of the internet at large.

Coping With Ignorance, Better Brainstorming, A Ticking Clock

Rupert is reading 'Flimsy Little Plastic Miracles'

This weekend: cope with not being the smartest person in the room, execute better (and less painful) group brainstorming sessions and get served constant reminders of your mortality (in the name of wasting less time, naturally).

7 Tips for Working With People Who Are Smarter Than You (via)

We’re not always going to be the expert, so how do we deal with our relative ignorance? As this great piece points out, the kicker doesn’t show up to training camp to compete for the starting quarterback position – instead, he focuses on his specialization. Another gem: consider the alternative of being surrounded with genius. Yeah, not as good. Working with those who are smarter than us is a proven avenue for personal development, so don’t be intimidated if you’re not the smartest guy or gal in the room.

The Myth of the Brainstorming Session (via)

It’s no secret that brainstorming as it was initially conceived is next-to-impossible to actually pull off – new ideas are scary and even those of us who embrace failure may not prefer to put possible failure on public display. Here, then, is an alternative proposal for a group approach to creative thinking – one that begins with the individual, allows for incubation and doesn’t get in a hurry.

Motivation Shows Your Life Ticking Away to Fight Procrastination

This isn’t really a read but I thought it interesting all the same (seeing as we’re all trying to make the most of our time). Motivation is a Chrome browser extension that shows your exact age (to a frighteningly precise decimal point) when you open a new tab. Morbid? Maybe. But if you were opening that new tab in search of a distraction, maybe you’ll think again.

ToVa Rewind:

You Need  A System To Convert Inputs Into Outputs
You Can’t Create A New World Until You Handle This One

Rupert is reading: Flimsy Little Plastic Miracles by Ron Currie, Jr.

Have a great weekend!

You Can’t Create A New World Until You Handle This One

Rupert is out to create a new world.
On Monday we discussed the importance of establishing a productivity system that will turn our many inputs into valuable outputs. David Allen, the author of Getting Things Done, recently offered this reminder about just how important these systems are:

Our systems must be durable, adaptable and robust. They’re built not only to help us organize the chaos of the present, but also to serve as a foundation for a future that we haven’t even imagined yet. There will simply be no time to make those dreams a reality if we’re in a constant struggle with the demands of the moment, so get your system right! When it’s humming along nicely in the background and your mind is finally free to imagine a new world, turn your system into overdrive and deliver.